Annual Meeting – Wednesday, Nov. 16 in the library – proxy registration starts at 4:30 p.m.

Where possible, the AOAO recommends that you attend the Annual Meeting yourself, so you can hear and participate in the discussions that will take place.

These discussions often help the owners to understand the issue and the different perspectives in our condominium community and may change how you want to vote about a specific candidate or item. However, whether or not you currently plan to attend the meeting, we need your proxy in advance to establish a quorum and avoid additional expenses for a SECOND mailing.

Why would I appoint a proxy?
There are two main reasons why you (as an owner or mortgagee) might want to appoint a proxy. For example:

• If you would like to vote but cannot attend the meeting yourself, your proxy can attend the meeting and vote on your behalf.
• If you would like to count towards quorum for the meeting, but don’t want to vote, you can have a proxy attend the meeting. That proxy will be counted towards quorum for the meeting as if you were present yourself.
• To establish a quorum and avoid additional expenses for a SECOND mailing.

How do I / we appoint a proxy?
To appoint a proxy, you must use the proxy form from your annual meeting packet. Blank forms are also available in the mailbox areas, by email, or by calling the management office as well as “The Kahala Beach” website:

• Mailbox areas located in Buildings 2 & 3
• Email- kahalabeach@hawaiiantel.net
• Office- (808) 732-5233
• Website- https://kahalabeachapts.com/wp-content/uploads/2022/10/Blank-2022-Proxy.pdf

Proxies are due NO LATER THAN 4:30 PM NOV. 14th.

Dear Kahala Beach Neighbor,

Our Kahala Beach Resident Directory will be updated in the coming weeks. The Directory is to be used among neighbors, and is NOT to be used for solicitation of any kind.

IF all contact information in 2019 Directory is correct, and you care to be included again, no action is necessary on your part. IF you care to be excluded, please advise.

IF you will be in residence for at least one year, and would care to be listed, instructions will follow.

IF you are included in the 2019 Directory BUT some information has changed, instructions will follow.

INSTRUCTIONS: Send contact information, by email, received BY APRIL 15, to

gail.loden@gmail.com

Name(s) First and Last
Apartment Number
EMail Address(es)
Cell Phone(s) and Landline Phone

Mahalo nui loa,

Gail Loden

Attention: Residents

The main chiller is down consequently, we are running on the back-up chiller. Heide & Cook is trying to source out a replacement part.

In the meantime, all of you who are cooling your lanais need to close your inner lanai glass doors and any jalousie windows that may be open. This will decrease the load on the one functioning chiller until the repair is completed.

If you need any assistance in adjusting your controls, please contact the office at 732-5233 and we will provide you with assistance.

Mahalo,
Management

PROBLEM:
There is a growing problem when residents dispose of large cardboard boxes in the trash chutes. Large boxes, even when broken down and flattened, can block the chutes creating a cardboard log jam. The resulting trash blockage then becomes a serious employee safety hazard. Trash bags and other waste builds up behind the stuck boxes until someone you know – Eric or Indian or Elena – climbs into the trash bin, reaches up into the chute, and manually releases the trash. Our employees can unblock the jammed trash chutes only by standing in the awful, smelly trash bins below the chutes and manipulating the trash column blockage. Many times the bins have broken glass which causes a greater safety hazard to our employees.

The safety hazard is compounded when untied trash bags and heavy objects are placed in the chute behind the stuck cardboard, only to shower the employees below with nasty trash and broken bottles when they release the blocked trash column.

Cardboard boxes, especially those which have not been broken down, take up available trash space much too fast. Our trash chutes are never going to get any wider, and they cannot deliver cardboard to the bins below without some cardboard snagging on the chutes’ sides before reaching the bin.

SOLUTION:   Please, please…

• Tie your trash bags before throwing them down the chute.
• Bring heavy objects to one of the garage bins located at both ends of each garage.
• Break down and flatten your cardboard shipping container boxes before disposal.
• Carry the flattened cardboard directly to one of the garage bins.
• Avoid placing cardboard boxes, whether flattened or not, in the trash chutes.

POTENTIAL FUTURE SOLUTIONS:
Staff and Board Members have been seeking better solutions to the problem for some time. Potential fixes considered to date include constructing special bins located at ground level for flattened cardboard or hiring additional staff to collect cardboard from each floor. However, finding suitable storage spaces without creating unwanted eyesores is problematic. Further, hiring extra staff to handle cardboard would be costly and possibly result in a monthly assessment increase. Ever hopeful, we’ve even considered incentivizing responsible cardboard disposal with prizes! So far, we are stymied, and we welcome suggestions of best practices for cardboard box disposal you may know about from other apartment communities.

Until we find a workable solution, we are appealing to everyone to pitch in, do your part, and help control cardboard waste.

Mahalo,
Board and Management

The main air-conditioning equipment will be shut-down:
Friday, March 18th
8:00 a.m. – 4:00 p.m.
for quarterly routine maintenance. Do not adjust or turn-off the thermostat in your apartment. After the maintenance is complete your air conditioning system will automatically resume cooling again.

If you have any questions, please call the office at 732-5233.

Mahalo,
Management

We now have a new Intercom system active and ready for use. The units are located by the garage elevators in all four buildings.

These electronic devices are designed to assist in alerting Security in emergency situations where a threat to persons or property exists. Please use in Emergency Situations Only.

Instructions regarding use of the new garage intercoms are being delivered to each apartment and are published on our website:
https://kahalabeachapts.com/garage-intercom-system/

February 22, 2022

Attention Residents,

The time has come to discontinuation of our pool and exercise room restrictions. These measures were put in place were to avoid the spread of Covid. Then the continuation happened as a result of the suddenly high numbers of illness and the increase of hospitalizations in our community. Now with the virus continuing to decline, it is time to return to our pre-pandemic days and open our amenities without restrictions.

This requires everyone to be responsible for themselves, keeping social distancing and wearing masks where and when they feel vulnerable.

We can no longer mandate any restrictions as we will have no Pool Attendant to monitor for Covid vaccinations or social distancing. We realize this opening will not be optimal for everyone. Those residents who felt “safe” with the individual reservations and an attendant to monitor will be disappointed while others will be happy the restrictions have been lifted.

We will be discontinuing the TKB Reservations and taking the Policy off from our website starting on March 1, 2022.

As prevention of any illness is always the best policy, please continue to be mindful and to avoid using the pool, library, and exercise room if you are feeling ill. Wash your hands and wipe down the exercise equipment before and after your use.

Mahalo nui for all of your support around these changes over the past two years.
The Kahala Beach Board of Directors